Job Details

Office Manager

LOCATION: Reno, Nevada

POSITION: Office Mananger

Lotus Radio Corp in Reno, NV is seeking a detail-oriented and experienced Office Manager to oversee daily administrative operations with a focus on broadcasting accounting functions and basic human resources support. This key role supports the business side of our broadcast operations and plays a vital part in ensuring smooth coordination between sales, traffic, accounting, and HR.

Key Responsibilities:

Accounting:

Help Manage all accounts receivable functions, including client billing, collection of payments, credit card processing, and banking tasks, ensuring alignment with broadcasting revenue cycles.

Partner with the Sales Management Team to oversee aging reports, assist with collections, and ensure timely follow-up on outstanding advertising accounts.

Organize, maintain, and reconcile trade agreements and tickets, ensuring all trade documentation meets internal audit standards and FCC requirements where applicable.

Perform credit analysis for new and existing advertising clients obtaining proper documentation and escalating collection efforts in coordination with Business Manager.

Review and approve advertising orders that fall under credit restrictions, in accordance with company credit policies.

Provide accounting support during month-end close cycles and periodic audit requirements.

Execute advertising order entry for local, regional, and national broadcast accounts- serving as a key support to the Sales Manager and liaison to traffic department.

Input and manage commercial traffic instructions for all levels of client accounts, ensuring accurate placement and timing within program logs.

Prepare and distribute pre-logs, post-logs, and affidavits for client campaigns across all markets, maintaining compliance with client expectations, agency standards, and industry regulations.

Office Management:

Oversee general office operations, including supplies, equipment, front desk supervision, and vendor relationships.

Coordinate facility maintenance, mail distribution, and office cleanliness.

Support senior management with administrative tasks, scheduling, and internal communications as needed.

Human Resources:

Serve as a liaison between market and corporate HR.

Facilitate local implementation of company-wide HR initiatives, training sessions, and compliance meetings.

Support diversity, equity, and inclusion efforts, including EEOC documentation and reporting.

Qualifications:

Proven experience as an Office Manager, HR Assistant, or similar administrative role.

Strong understanding of HR practices, employment laws, and office operations.

Excellent organizational and time-management skills.

High level of confidentiality and professionalism.

Strong interpersonal and communication skills.

Proficiency in Microsoft Office Suite and HRIS systems preferred.

Associate or Bachelor's degree in Business Administration, Human Resources, or related field preferred.

Please note that this job description serves as a general outline of your primary duties and responsibilities. As an employee, you may be assigned additional duties and responsibilities that are not explicitly listed herein. These additional tasks could arise due to evolving business needs, team restructuring, cross-functional collaboration, or organizational growth.

ABOUT US: Lotus Radio Corp. is a subsidiary of Lotus Communications Corp. and is a media, entertainment and digital marketing services company that owns and operates radio properties. Lotus Communications Corp. operates over 35 radio stations in the Western United States including stations in Los Angeles, Las Vegas, Sacramento, Seattle, Boise, Tucson, Fresno and Bakersfield. Our Northern Nevada cluster has been serving the market for nearly 50 years and maintains a dominant position in broadcasting. Lotus Radio ensures there is no discrimination based on the grounds of race, color, religion, gender, age, handicap, veteran status or national origin in respect to recruitment, evaluation, selection, promotion, compensation and training. Lotus Radio Corp. is an equal opportunity employer.

If you know anyone who may be qualified to fill this position, please let him or her know about this opportunity. To apply, please send your resume to ...@lotusradio.com .