Job Details

Staff Accountant Payroll & Month-End

The Staff Accountant Payroll & Month-End is responsible for ensuring accurate and timely payroll reconciliations, preparing and posting journal entries, and performing balance sheet account reconciliations. This role plays a key part in the monthly close process and works closely with Payroll, HR, and Finance to ensure compliance with internal controls and accounting standards. Salary: $70-75K based on experience.

Key Responsibilities

• Reconcile payroll registers to the general ledger on a per-pay-period and monthly basis.
• Verify the accuracy of payroll postings, tax withholdings, benefit deductions, and employer contributions.
• Resolve discrepancies between payroll data, HR records, and accounting entries.
• Coordinate with HR/Payroll providers to correct errors promptly.

• Prepare and post journal entries related to payroll, benefits, accruals, and other recurring and non-recurring transactions.
• Assist in the preparation of monthly, quarterly, and annual close schedules.
• Ensure all entries comply with GAAP and internal accounting policies.

• Reconcile assigned balance sheet accounts on a monthly basis, including payroll liabilities, prepaid expenses, accrued expenses, and other asset/liability accounts.
• Investigate and resolve reconciling items in a timely manner.
• Maintain clear documentation to support all balances and reconciliations.

• Maintain confidentiality and comply with all data protection and privacy requirements.
• Assist in developing and implementing process improvements to streamline reconciliations and journal entry preparation.
• Support internal and external audit requests for payroll and related accounts.

Qualifications

• Bachelor's degree in Accounting, Finance, or related field preferred.
• 2+ years of accounting experience, preferably with payroll reconciliation and month-end close responsibilities.
• Working knowledge of GAAP.
• Strong attention to detail and problem-solving skills.
• Proficiency in Microsoft Excel; experience with payroll systems (ADP, Workday, etc.) preferred.
• Strong organizational skills and ability to meet tight deadlines.

Competencies

• Accuracy and attention to detail.
• Ability to work independently and in a team environment.
• Strong verbal and written communication skills.
• Analytical mindset with a focus on process efficiency.

What We Offer

• Paid time off (vacation and sick)
• Medical, dental, and vision insurance
• 401(k) with employer match
• Employee assistance program (EAP)
• Career development and ongoing training

Important to Know

• Veterans and candidates with military experience are encouraged to apply.
• HHS is an Equal Employment Opportunity Employer committed to workplace diversity and inclusion.

Who is HHS

HHS is a private, family-owned business dedicated to caring for its team members and providing honest, quality-driven customer service. Founded in 1975 as Hospital Housekeeping Systems, today HHS provides services including housekeeping, food, and facility management to nearly 1,000 customers across six industries. We are growing rapidly and seeking motivated leaders to join us for the next stage of our journey. We support and encourage growth from within and believe that we have countless future leaders in our organization who are waiting for their next opportunity.