Job Details

divh2Legal Administrative Support/h2pSumitomo Pharma Co., Ltd., is a global pharmaceutical company based in Japan with operations in the U.S. (Sumitomo Pharma America, Inc.), focused on addressing patient needs in oncology, urology, womens health, rare diseases, cell gene therapies and CNS. With several marketed products and a diverse pipeline of early- to late-stage investigational assets, we aim to accelerate discovery, research, and development to bring novel therapies to patients sooner. We are currently seeking a dynamic individual who will serve as administrative support to the Legal Department, responsible for performing legal administration activities, supporting process improvements, and identifying operational efficiency opportunities across the legal function. This role is essential in ensuring the department operates with optimal effectiveness, aligning with the broader goals of the organization./ppJob Duties And Responsibilities/ppProcess Improvement Operational Efficiency/ppIdentify, design, and implement scalable legal processes and workflows to improve efficiency and reduce risk./ppSupport all aspects of setting up and maintaining purchase orders./ppSupport work orders and invoicing under intercompany and external vendor agreements./ppObtain and submit accruals from external vendors in compliance with applicable laws./ppSupport Chief Legal Officers direct reports with meeting scheduling and expense reports./ppReview and distribute mail in compliance with company data retention schedule./ppManage Legal Teams channel and filing site in compliance with company data retention schedule, and to ensure consistent organizational structure and efficient access to information./ppProject Vendor Management/ppSupport legal department projects and initiatives (e.g., system/process implementations, restructuring activities), including timelines, deliverables, and stakeholder communications./ppRetrieve contracts from and uploading contracts to ECMS (CLM)./ppOversee relationships with external counsel and legal vendors, including ensuring engagement letters are in place and on file, and POs in place./ppMonitor legal spend and support budgeting, forecasting, and cost-saving initiatives./ppCompliance Governance/ppSupport corporate governance activities, including board documentation, policy development, regulatory filings, and entity restructuring./ppEnsure legal operations align with pharmaceutical compliance standards and industry regulations./ppTeam Collaboration Communication/ppAct as a liaison between legal and other departments to ensure seamless legal service delivery./ppSupport preparation of PowerPoint presentations./ppKey Competencies/ppExperience supporting legal teams in a regulated industry./ppAbility to manage multiple priorities in a fast-paced environment./ppStrategic thinker with a continuous improvement mindset./ppComfortable working with senior leadership and cross-functional teams./ppEducation and Experience/ppBachelors degree required; paralegal certification preferred./pp3-5 years of experience in legal administration with some operational experience./ppDemonstrated experience in process improvement, project management, and cross-functional collaboration./ppProficiency in legal tech platforms (e.g., CLM (ECMS/iCertis), e-billing, Oracle, SAP, Workday, PowerPoint, Word, Excel) preferred./ppExcellent organizational, analytical, and communication skills./ppThe base salary range for this role is $62,600 to $78,200. Base salary is part of our total rewards package which also includes the opportunity for merit-based salary increases, overtime, short incentive plan participation, eligibility for our 401(k) plan, medical, dental, vision, life and disability insurances and leaves provided in line with your work state. Our robust time-off policy includes up to 120 hours of vacation per year, 11 paid holidays plus additional time off for a shut-down period during the last week of December, 80 hours of paid sick time upon hire and each year thereafter and access to our service recognition program. Total compensation, including base salary to be offered, will depend on elements unique to each candidate, including candidate experience, skills, education and other factors permitted by law./ppDisclaimer: The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed./ppConfidential Data: All information (written, verbal, electronic, etc.) that an employee encounters is considered confidential./ppCompliance: Achieve and maintain Compliance with all applicable regulatory, legal and operational rules and procedures, by ensuring that all plans and activities for and on behalf of Sumitomo Pharma America (SMPA) and affiliates are carried out with the best industry practices and the highest ethical standards./ppMental/Physical Requirements: Fast paced environment handling multiple demands. Must be able to exercise appropriate judgment as necessary. Requires a high level of initiative and independence. Excellent written and oral communication skills required. Requires ability to use a personal computer for extended periods of time./ppSumitomo Pharma America (SMPA) is an Equal Employment Opportunity (EEO) employer. Qualified applicants will receive consideration for employment without regard to race; color; creed; religion; national origin; age; ancestry; nationality; marital, domestic partnership or civil union status; sex, gender; affectional or sexual orientation; disability; veteran or military status or liability for military status; domestic violence victim status; atypical cellular or blood trait; genetic information (including the refusal to submit to genetic testing) or any other characteristic protected by law./ppSumitomo Pharma America (SMPA) endeavors to make its application process accessible to all. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact SMPA at ...@us.sumitomo-pharma.com. This contact information is for accommodation requests only and cannot be used to inquire about the status of applications./ppAt Sumitomo Pharma America, our work is guided by the Sumitomo Pharma mission, vision and values, which tie closely to our companys cultural pillars./ppOur Mission To broadly contribute to society through value creation based on innovative research and development activities for the betterment of healthcare and fuller lives of people worldwide./ppOur Vision For Longer and Healthier Lives, we unlock the future with cutting edge technology and ideas./p/div