Job Details

University of Nevada, Reno

The University of Nevada, Reno is recruiting for an Administrative Assistant 3 in the Department of Mechanical Engineering. The ideal candidate will provide administrative support to the Mechanical Engineering Department Chair, faculty, staff, and students. Responsibilities include, but are not limited to, processing purchasing card transactions; preparing new hire entries in Workday for temporary hourly employees, undergraduate workers, volunteers, and graduate assistants; scheduling department courses; creating purchasing requisitions; maintaining electronic office files; initiating spend authorizations and expense reports; coordinating job candidate and guest speaker accommodations; and initiating and tracking department key requests and other duties as assigned.

The Administrative Assistant 3 serves as a primary point of contact for the department's administrative office and works independently to prioritize and manage tasks. This position reports to the departmental NSHE Specialist.

Required Qualifications

• This position requires graduation from high school or equivalent education and three (3) years of progressively responsible relevant work experience which included experience in one or more of the following areas: maintenance of complex records and files; public/customer relations including explaining detailed policies, regulations and requirements; preparation and processing of financial and statistical documents such as payroll, travel, claims and budgeting forms; and assisting staff and management with projects and activities; OR
• One (1) year of experience as an Administrative Assistant II in Nevada State service; OR
• An equivalent combination of education and experience as described above.

Preferred Qualifications

Candidates with experience in Workday, Microsoft Word and Excel are encouraged to apply.

Schedule

The typical work schedule is Monday through Friday from 8:00 am to 5:00 pm; this is subject to change based on organizational needs.

Compensation Grade

Grade 27

In classified service, salary is in Grade and Step. The Step is determined based on the Nevada Administrative Code. Salary placement above a Step 01 at initial appointment is determined based on the recruitment, the candidate's qualifications, internal equity and budgets. A request to accelerate salary must be approved by Human Resources and abide by the Nevada Administrative Code.

The Perks of PERS

"I'm so thankful that I followed the path that lead me to a PERS retirement. I was able to retire at age 60 with a paycheck close to my full salary. I watched the solid performance of PERS funds for 25 years. Even in times of a poor economy, PERS kept it together! I'm completely secure and confident that my retirement will always be there for me." Robin F.

• Rich retirement plan

Perks of Working at UNR

• Health insurance options including dental and vision
• Life insurance, generous annual and sick leave
• E. L. Wiegand Fitness Center offers an annual or semester membership and family membership options.
• Reno is proud to be a University town! Many local businesses offer discounts to WolfCard holders
• Mountain EAP supports employees (and eligible dependents) through life's difficult moments. Mountain EAP is located in Reno and specializes in counseling and advising services for personal or interpersonal issues.
• Staff Employees' Council (SEC) represents all Classified employees. SEC holds monthly meetings to provide a forum for employees to participate.

Grants-in-aid for Classified Employees

The University encourages employees to pursue training and educational opportunities available to them through the Nevada System of Higher Education institutions. Tuition is paid in full when Classified employees enroll in a course that can apply toward the completion of a degree or is job-related.

Classified Employee Family Opportunity Program

The University offers this program for spouses, domestic partners, and dependents of Classified employees (working at least 50%). The Classified Employee Family Opportunity Program may be used for undergraduate and graduate state-supported courses.

Department Information

The Department of Mechanical Engineering is one of five departments in the College of Engineering. Mechanical Engineering is a dynamic department within a rapidly growing R1 research university. The ME Department has initiated an Aerospace Engineering (AE) Program with major and graduate programs starting soon. The department currently offers B.S., M.S., and Ph.D. degrees in Mechanical Engineering and a minor in Aerospace Engineering. It is ABET accredited and has approximately 800 undergraduate and 40 graduate students. The university recently completed a $14-million renovation of the Mechanical Engineering building in 2017. Departmental resources include access to the University's High-Performance Computing facility, and a 5700 sq. ft. Aerospace Engineering Experimental Station secured in support of the Department's new aerospace engineering program. Reno is one of ten participants nationwide in the FAA's Unmanned Aircraft Systems Integration Pilot Program. For more information visit www.unr.edu/me.

The College of Engineering

Join the College of Engineering at the University of Nevada, Reno.

We value faculty and staff as partners in our mission to deliver outstanding education, research and engagement. Our college seeks individuals committed to:

• Engaging in impactful outreach
• Providing state-of-the-art education
• Fostering respect, inclusiveness and diversity

Nevada Engineering is a fast-growing college, with research expenditure that has doubled over the past eight years. Supported by an Engineering Research Office, the college secured $27.9 million in research awards in FY25 and offers professional development resources to ensure success. We offer bachelor's, graduate degrees and certificates through five departments:

• Chemical & Materials Engineering
• Civil & Environmental Engineering
• Computer Science & Engineering
• Electrical & Biomedical Engineering
• Mechanical Engineering

Our specialized facilities include the Center for Civil Engineering Earthquake Research, Cybersecurity Center, the Nanofabrication Lab in the Davidson Foundation Cleanroom and the Nevada Water Innovation Institute. Located near the Tahoe-Reno Industrial Center and offering ready access to the bustling California economy, Nevada Engineering collaborates with leading tech firms and advance research in robotics, AI, battery technology, aerospace, water systems and sustainable energy.

In Reno, you will find world-class outdoor recreation opportunities including skiing, hiking, biking and water sports in nearby Lake Tahoe and throughout the northern Nevada region.

Learn more at unr.edu/engineering

Exempt

Full-Time Equivalent 100.0%

Required Attachment(s)

Attach the following attachment(s) to your application

Resume/CV (required) List a detailed description of the major duties that you performed as part of each job. You must demonstrate that you qualify for the position and your education and experience must be clearly documented.

Cover Letter (optional)

Contact Information for Three Supervisory References (required) Please make a note if you do not want your present employer contacted unless necessary to determine your qualifications for the position.

Transcripts (optional) If you have not graduated, please attach your transcripts to receive education credit for classes you have taken. Credit is given for classes relevant to the position.

Veteran Interview Consideration (optional) To receive interview consideration for veterans and veterans with a service-connected disability, proof is required at the time of application. Please attach proof electronically to your application under the Veteran Document(s) section. (Examples of acceptable documents include DD-214, disability letter from Veteran's Administration, etc.)

Posting Close Date

This posting is open until filled

Qualified individuals are encouraged to apply immediately. Lists of eligible candidates will be established and hiring may occur early in the recruiting process. Recruitment will close without notice when a sufficient number of applications are received or a hiring decision has been made.

Note to Applicant

A background check will be conducted on the candidate(s) selected for hire.

HR will attempt to verify academic credentials upon receipt of hiring documents. If the academic credentials cannot be verified, HR will notify the faculty member that an official transcript of their highest degree must be submitted within thirty days of the faculty member's first day of employment.

References will be contacted at the appropriate phase of the recruitment process.

Applicants hired on a federal contract may be subject to E-Verify.

As part of the hiring process, applicants for positions in the Nevada System of Higher Education may be required to demonstrate the ability to perform job-related tasks.

For