Job Details

Accounting Assistant 4

The Department of Business and Industry is recruiting to fill an Accounting Assistant 4 position within the Administration Office in Carson City. Under the supervision of an Accountant Technician 1, this position is responsible for initiating, reviewing, and approving expenditures for lower level Accounting Assistants; monitoring and maintaining Budget Account Tracking (BAT) documents, including updating projections and reconciling payroll to the Budget Status Report (BSR); performing data entry into NEBS for work programs and budget preparation; performing research to correct errors on documents and spreadsheets to ensure accuracy and integrity; and reviewing purchase orders and processing requisitions, making recommendations to the supervisor regarding fund availability for the purchase. Additionally, the incumbent will provide backup assistance to process and reconcile electronic incoming funds. This position will supervise four lower level Accounting Assistants.

Graduation from high school or equivalent education and four years of progressively responsible clerical accounting experience which included duties such as responsibility for accounts payable, accounts receivable, payroll and/or other accounting data; developing computer spreadsheets to record, track, organize and report accounting related data; researching and interpreting financial data to prepare reports and respond to budget and accounts related inquiries; reconciling accounts; and making corrections through the use of journal vouchers; OR one year of experience as an Accounting Assistant III in Nevada State service which included clerical accounting duties as described above; OR an equivalent combination of education and experience.

Serve as the supervisor of a unit staffed by at least three Accounting Assistant III's and/or II's who perform complex and difficult clerical accounting work as described in the class concept; plan, organize and coordinate work unit activities; determine appropriate work priorities and adjust assignments and schedules in order to meet established deadlines and reporting requirements. Train, supervise and evaluate the performance of subordinate staff; establish and revise work performance standards; prepare, maintain and update procedural instructions and manuals; ensure proper orientation and ongoing training of subordinate staff. Respond to and resolve the most difficult clerical accounting questions and issues; confer with professional and technical accounting personnel regarding significant problems; research and evaluate the applicability of past practices and precedents to current circumstances. Oversee and review clerical accounting work which may include preparation of payroll reports; account reconciliations; compilation and organization of data used in budget preparation, detailed documentation related to revenues and expenditures and purchases; and assist in budget maintenance as assigned. Identify and correct errors and discrepancies in the work products of subordinate staff; research questionable or inconsistent data; assess errors made in relation to established procedures; develop and implement procedural changes and/or additional training to eliminate or minimize errors. Ensure proper recording, coding and reporting of clerical accounting information; spot-check work performed by subordinates to ensure compliance with agency policies, program requirements and conformance to accepted financial reporting standards. Positions at this level work in a large, complex accounting environment which serves multiple divisions or statewide programs, services and activities. Incumbents organize, coordinate and ensure the timely completion of higher level clerical accounting work performed by at least three subordinate Accounting Assistant III and/or II positions working in a unit which performs a combination of duties such as: 1) provide the highest level of clerical accounting support to professional and technical level accountants and budget officers; 2) gather and extract data from a variety of internal and external sources; 3) resolve conflicting financial and statistical data; 4) prepare detailed supporting documentation for grants and related reports; 5) reconcile large bank statements using automated systems; 6) maintain records and balances for diverse general ledger groups and/or categories; 7) process accounts payable and receivable documents; and/or 8) assign accounting codes in accordance with complex rules, regulations, contracts and grant requirements. The primary purpose of positions at this level is to function as a unit supervisor. In order to warrant allocation to this class, incumbents must spend the preponderance of time resolving difficult problems referred by subordinate staff; interfacing with higher level accounting staff; and training, supervising and evaluating the performance of assigned staff.

Detailed knowledge of the highest level clerical accounting functions as described in the class concepts. Working knowledge of automated systems and applications typically used to support financial recordkeeping and reporting. General knowledge of principles and practices related to supervision and training. Ability to interpret and apply rules, regulations, policies and procedures relative to the specific program or service; compile and analyze records, numerical and descriptive information from forms, applications, contracts, spreadsheets, invoices and other materials; organize, coordinate, train and oversee the work of a unit of accounting assistants and administrative support staff; schedule, assign, review and evaluate the work of others; develop financial and statistical reports in conjunction with agency budget requests; resolve complex problems and data discrepancies in clerical accounting records and reports; determine work priorities and adjust assignments in order to meet demanding timelines; interpret the applicability of regulations, guidelines and policies when gaps in specificity exist; develop procedures to implement new or modified financial and/or statistical reporting requirements, documentation requirements, new regulations or other changes in work processes.

The State of Nevada is an equal opportunity employer dedicated to building diverse, inclusive, and innovative work environments with employees who reflect our communities and enthusiastically serve them. All applicants are considered without regard to race, color, national origin, religion or belief, age, disability, sex, sexual orientation, gender identity or expression, pregnancy, domestic partnership, genetic information (GINA), or compensation and/or wages.

Benefits include: Health Insurance: Medical, dental, life, and disability insurance programs for employees and their dependents/family are offered through the Public Employees' Benefits Program (PEBP). Vacation: Accrual of three weeks of annual leave each year. Sick Leave: Accrual of three weeks of sick leave each year. Holidays: 12 paid holidays per year. Retirement: Participation in the Nevada Public Employees Retirement System (PERS). Employees do not contribute to Social Security but will contribute to PERS if their position is at 50% or more full-time equivalency. For more information on how PERS service may impact Social Security benefits, visit the SSA publication. Deferred Compensation: The State offers a voluntary Deferred Compensation Program. No Nevada state income tax. Public Service Loan Forgiveness: Eligible due to public sector employment. Longevity Payments Eligibility: Employees who have received a performance rating of "standard" or better and have completed eight (8) or more years of continuous service are eligible for longevity pay. Additional benefits may apply to employees covered under a Collective Bargaining Agreement (CBA), depending on their designated bargaining unit. For more information, visit the Labor Relations Unit (LRU). For more details about your rights and responsibilities as a State of Nevada employee, please review the State of Nevada Employee Handbook (PDF).

State Holidays The holiday schedule for State employees is established by the Legislature. The following are legal holidays: January 1. New Year's Day Third Monday in January. Martin Luther King, Jr.'s Birthday Third Monday in February. Washington's Birthday Last Monday in May. Memorial Day June 19. Juneteenth Day July 4. Independence Day First Monday in September. Labor Day Last Friday in October. Nevada Day November 11. Veterans' Day Fourth Thursday in November. Thanksgiving Day Friday following the Fourth Thursday in November. Family Day December 25. Christmas Day When January 1, June 19, July 4, November 11, or December 25 falls on a Saturday, the preceding Friday is the observed legal holiday. If these days fall on Sunday, the following Monday is the observed holiday. Eligibility for holiday pay is covered by the provisions of NAC 284.255

Do you have any of the following? Graduation from high school or equivalent education and four years of progressively responsible clerical accounting experience which included duties such as responsibility for accounts payable, accounts receivable, payroll and/or other accounting data; developing computer spreadsheets to record, track, organize and report accounting related data; researching and interpreting financial data to prepare reports and respond to budget and accounts related inquiries; reconciling accounts; and making corrections through the use of journal vouchers. One year of experience as an Accounting Assistant 3 in Nevada State service which included clerical accounting duties as described above. An equivalent combination of education and experience as described above. None of the above.

A pre-employment criminal history check and fingerprinting are required. Persons offered employment in this position will be required to pay for these items. Can you meet this requirement? Yes No A valid driver's license is required at the time of application and as a condition of continuing employment. Do you possess a current and valid driver's license? Yes No * Required Question