Job Details

Administrative Assistant / Receptionist

We are seeking a highly organized and detail oriented Administrative Assistant/ Receptionist to support daily office operations, provide excellent customer service, and ensure smooth communication across teams. This role requires strong interpersonal skills, the ability to multitask effectively, and a high level of professionalism.

Key Responsibilities:

• Answer and route incoming phone calls.
• Organize and schedule meetings and appointments.
• Prioritize and arrange incoming mail and correspondence.
• Prepare routine reports, spreadsheets, and various documents.
• Coordinate conference calls, follow-up calls, and calendar commitments.
• Maintain updated directories for mail, phone numbers, and business contacts.
• Assist in arranging travel, activities, meetings, and related logistics.
• Maintain confidentiality across all projects and communications.
• Draft correspondence, emails, memos, meeting minutes, slides (including scientific materials), contact reports, and other documents as needed.
• Greet guests in a professional, friendly, and welcoming manner.
• Prepare and submit expense reports to Finance/Accounting.
• Serve as backup support for other administrative staff when required.
• Provide excellent internal and external customer service.
• Demonstrate schedule flexibility and maintain reliable transportation.
• Report hazardous or suspicious conditions immediately to a supervisor.
• Follow all company safety guidelines and procedures.
• Help maintain clean, orderly, hazard-free work areas.
• Work independently with minimal supervision and a high attention to detail.
• Perform other duties as assigned.

Qualifications:

• Excellent phone etiquette.
• Strong verbal and written communication skills.
• Exceptional organizational ability.
• Punctual, dependable, and self-motivated.
• Able to work with minimal supervision.
• High attention to detail.
• Effective multitasking skills.

Education & Experience:

• High School Diploma or National Career Readiness Certificate required.
• Bachelor's degree preferred.
• Minimum of three years of experience in a similar administrative role.

Supervisory Responsibilities:

This position does not include supervisory responsibilities.

Physical Demands:

Work is primarily sedentary but may involve occasional walking, standing, bending, and carrying light items (under 10 lbs). Reasonable accommodations may be made for individuals with disabilities.

Work Environment & PPE:

Work is performed primarily in a standard office environment. When entering manufacturing or production areas, protective eyewear and/or hearing protection may be required.

Key Attributes for Success:

• Communicates respectfully with teammates, vendors, and visitors.
• Consistently demonstrates a positive attitude.
• Practices active listening and contributes to a collaborative team culture.
• Willing to ask questions, learn from mistakes, and improve continuously.
• Completes tasks accurately, efficiently, and on time.
• Maintains excellent attendance that meets or exceeds company standards.

Pay Details: $22.00 to $24.00 per hour Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled Military connected talent encouraged to apply.