Job Details

Salary: $24.48 Hourly
Location : Town of Minden, NV
Job Type: Full Time
Job Number: 26/27-00018
Department: Town of Minden
Division: Minden-General Admin
Opening Date: 08/06/2026
Closing Date: 8/20/2026 4:00 PM Pacific

DESCRIPTION
**Applications are reviewed regularly. Postings may close prior to the listed date. Individuals are encouraged to apply immediately.**

The Town of Minden is seeking an individual to join their team in the role of Office Specialist to serve as a friendly face to represent the Town to residents and customers. In addition to providing high-level customer service, the Office Specialist also plays an important part in ensuring that Town office operations run smoothly through the prompt and efficient completion of various clerical and office support duties. If you are someone who works well in a busy office setting, knows the importance of doing your part to help the team, and enjoys being a resource to meet customer needs, the Office Specialist with the Town of Minden could be a great fit for you.

*Position requires work on holidays or weekends as needed for special events*

Primary Objectives
Performs intermediate work performing a wide variety of difficult, technical, complex or specialized office support to various County and related local government offices; performs related tasks as apparent or assigned.

Supervision Exercised
None

PRIMARY DUTIES AND RESPONSIBILITIES

1. Assists general public, customers and staff in person, over telephone and by email; answers inquiries, receives and attempts to resolve complaints, explains policies, procedures and proper use/completion of department forms.
2. Performs difficult, complex technical and/or specialized office support work, which requires the exercise of independent judgment, the application of technical skills and a knowledge of detailed or specialized activities related to the department to which assigned.
3. Manages databases and/or spreadsheet files and to develop special report formats.
4. Researches and assembles information from a variety of sources for the completion of forms or the preparation of reports; makes arithmetic or statistical calculations.
5. Conducts specific projects related to the department or office to which assigned; may obtain and/or provide information from other organizations, summarize such information and prepare recommendations.
6. Provides information to the public or to County staff that requires the use of judgment and the interpretation of policies, rules or procedures.
7. Organizes, maintains and purges various departmental files.
8. Prepares and composes correspondence, reports, forms, contracts and specialized documents; may provide secretarial support on a relief basis.
9. Proofreads and checks materials for accuracy, completeness, and compliance with departmental policies and regulations.
10. Enters and retrieves data and prepares reports using a variety of software programs; reviews such reports for accuracy and makes corrections as required; operates standard office equipment.
11. Oversees and personally performs a variety of office administrative details such as preparing purchase requisitions, arranging for the repair of equipment, transmitting information, and keeping reference materials up to date.
12. May receive and post payments, prepare deposits, and total accounts to ledgers or computer-based spreadsheets/databases; may reconcile bank statements.
13. Contributes to the efficiency and effectiveness of the unit's service to its customers by offering suggestions and directing or participating as an active member of a team.
14. Acts as receptionist and receives and screens visitors and telephone calls and directs the caller to the proper person or personally handles the call; provides information which requires the use of judgment and interpretation of policies, rules and procedures.
15. May train and direct the work of temporary staff for special projects or programs.
16. Represents the County with dignity, integrity, and a spirit of cooperation in all relationships with staff and the public.
17. Contributes effectively to the accomplishment of team or work unit goals, objectives, and activities.

MINIMUM QUALIFICATIONS/CERTIFICATIONS & LICENSES

MINIMUM QUALIFICATIONS

• High School diploma or GED and two (2) years of experience with providing administrative support to an office setting; OR an equivalent combination of education, training and experience.

CERTIFICATIONS/LICENSES

• None

WORKING CONDITIONS/ACKNOWLEDGEMENTS

WORKING CONDITIONS
The characteristics listed below are representative of the physical demands, physical agility, sensory requirements, and environmental exposures required by an individual to successfully perform the essential duties of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.

• This work is sedentary and requires little exertion of force.
• Work frequently requires sitting, speaking or hearing, using hands, reaching with hands and arms and repetitive motions; occasionally requires standing, walking and climbing or balancing.
• Work has standard vision requirements; vocal communication is required for expressing ideas by means of the spoken word; hearing is required to perceive information at normal spoken word levels.
• Work requires preparing and analyzing written or computer data and observing general surroundings and activities.
• Work is generally in a quiet location (e.g. library, private offices).
• Work has no exposure to adverse environmental conditions.

ACKNOWLEDGEMENTS

1. Continued employment is contingent upon all required licenses and certificates being maintained in active status without suspension or revocation.
2. Employment is contingent upon successful completion of background/screening.
3. Douglas County participates in E-Verify and will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each applicant's Form I-9 to confirm work authorization. All candidates who are offered employment must complete Section 1 of the Form I-9 along with the required proof of their right to work in the United States and proof of their identity prior to starting employment. Please be prepared to provide required documentation as soon as possible after the job offer is made.
4. This job description indicates, in general, the nature and levels of work, knowledge, skills, abilities and other essential functions expected of the incumbent. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. Incumbent may be asked to perform other duties as required.

Douglas County provides benefits to full-time employees. Benefits are prorated for part-time employees working 20-29 hours per week. Part-time employees working 19 hours or less, as well as on-call employees, are not eligible for benefits.

No Nevada State income tax.

Retirement - Public Employees' Retirement System of Nevada (PERS)
Douglas County contributes 36.75% of an eligible regular member and 50% of an eligible Police and Fire member's salary for retirement.

Deferred Compensation Plans - Employees have the option to participate in a deferred compensation program through , which is funded by the employee.

Employee Perks

• Vacation: Accrued at the rate of 4.6154 hours per pay period, or 120 hours per year (increase with years of service).
• Sick Leave : Earned at the rate of 3.6923 hours per pay period, or 96 hours per year.
• Holidays: 12 paid holidays per year.
• Employee Recognition Programs
• Annual Gym Membership
• Employee Assistance Program (EAP)
• Tuition Reimbursement Programs

Health Insurance
As a Douglas County employee, you'll enjoy a comprehensive benefits package with several medical plan options, plus dental and vision coverage, life insurance, and disability insurance. Benefits start on the first of the month after a 60-day waiting period. To learn more about our health insurance and employee benefits, please visit our

Compensation
Douglas County uses a Pay for Performance compensation system, where employees receive annual performance evaluations and may be eligible for merit-based salary increases. Qualified employees can earn up to a 3% merit increase on their anniversary date, and may also receive an annual Cost of Living Adjustment (COLA) during the first pay period of each fiscal year, based on the Consumer Price Index, up to a maximum of 5%. In addition, eligible employees who demonstrate exceptional, above-and-beyond performance may receive further compensation through the County's Recognition of Excellence Program.
01

What is your highest level of completed education?

• High School or GED
• Vocational Certification
• Associate's Degree
• Bachelor's Degree
• Master's Degree or Higher
• None of the Above

02

If you indicated a degree above, what was the major?
03

How many years of experience do you possess providing administrative support in an office setting?

• No experience
• Less than 2 years
• 2 years
• 3 years
• 4 years
• 5 years or more

04

Briefly describe your experience, if any, of providing administrative support in an office setting, including brief description of duties performed.
05

How many years of customer service experience do you possess?

• No experience
• Less than 1 year
• 1 year
• 2 years
• 3 years or more

06

Please describe your experience, if any, of providing customer service, including whether it was via phone, in person, or through some other method.
07

Please select your level of proficiency in Microsoft Outlook.

• No experience
• Basic
• Intermediate
• Advanced

08

Please select your level of proficiency in Microsoft Excel.

• No experience
• Basic
• Intermediate
• Advanced

09

Please select your level of proficiency in Microsoft Word.

• No experience
• Basic
• Intermediate
• Advanced

10

Do you have experience with any of the following? Please indicate all that apply.

• Cash Handling
• Accounts Payable/Accounts Receivable Processes
• Billing Processes
• Explaining Rules, Policies, and Procedures
• Records and Files Management Practices

11

Briefly describe why you are interested in the Office Specialist position with the Town of Minden.
12

Douglas County requires applicants to list all work history from your most current employment to 10 years back. If relevant experience is over 10 years please list it on your application. ***Writing "See Resume" on the application in place of completing your information is not acceptable.***Have you listed your current employment through 10 years of work history on your application in addition to listing any relevant experience that exceeds 10 years?

• Yes, I have listed all work history from most current to 10 years back.
• I do not have 10 years of work history, but I have included all employment history.
• I have relevant experience that exceeds 10 years, and I have included the experience on my application.
• No, I have not listed all work history from most current to 10 years back.

13

Are you able to perform the primary duties and responsibilities of the job listed on the job description with or without a reasonable accommodation?

• Yes
• No

14

Douglas County employees are required to uphold the County's Values and are evaluated based upon these Values. MISSION STATEMENT Working together with integrity and accountability, the Douglas County team is dedicated to providing essential and cost-effective public services fostering a safe, healthy, scenic, and vibrant community for the enjoyment of our residents and visitors. VALUES STATEMENT Integrity - We demonstrate honest and ethical conduct through our actions. Accountability - We accept responsibility for our actions. Customer Service - We deliver efficient and effective service with an attitude of respect and fairness. Leadership - We establish the tone and direction for success motivating and inspiring others to accomplish a shared vision. Communication - We ensure open dialogue through proactive listening and sharing of information throughout the organization and the community. Teamwork - We work together to achieve shared goals.Respect - We will treat all citizens, employees, and visitors with respect.Do you understand Douglas County's Mission and Values Statement and will you be able to uphold them if hired?

• Yes
• No

Required Question